Privacy Policy

Introduction and Scope

Thank you for visiting the umatilla.gov website; we are happy you’re here!

These Terms and Conditions are the agreement between any person or entity visiting or interacting with the Sites (“You” or “Your”) and the City of Umatilla (“Umatilla.gov”). These Terms and Conditions govern Your access and use of Umatilla.gov and any other websites or social media accounts operated, controlled, or maintained by Umatilla or one of its executive departments (the “Sites”). Please read these Terms and Conditions carefully because by accessing and continuing to access one or more of the Sites, you accept these Terms and Conditions without limitation and modification. You also acknowledge that some Sites have additional terms and conditions for the information and services provided by the departments operating those Sites. Your access and use of those Sites means you also accept those additional terms and conditions.

Umatilla operates the Sites for the convenience of its residents and visitors to the City. The content and services provided by the Sites are provided "as-is" and without warranties of any kind, express or implied, including the implied warranties of merchantability, fitness for a particular purpose, or non-infringement, or that information is accurate or current at the time it is accessed. You agree to hold harmless and indemnify Umatilla and its departments and officers from and against any damages and liability based on or arising from your access or use of content on any of the Sites.

Privacy

Personal Information and Public Records

You may be asked or required to submit information that You consider Personal Information (including as defined below) as part of using a Site or services available through a Site. For purposes of Your use of the Sites and services, we consider "Personal Information" to be information about a person that is readily identifiable to that individual, such as an individual's name, address, and telephone number.

Personal information is collected when consistent with the intent of statute, local policies, State policies, and business needs. Personal Information may be exempt from disclosure if disclosure would constitute an unreasonable invasion of privacy under the circumstances.

Most information collected by the City government is assumed to be open to the public unless specifically exempted. ORS Chapter 192 contains the Oregon Public Records Law. Under this law, individuals are permitted to request that public officials not disclose a public record that contains their home address and telephone number under certain circumstances. ORS 192.445 specifies how to request non-disclosure.

Children’s Online Privacy Protection Act

The Sites and services are not designed for, or targeted to reach, children under the age of 13. Children under the age of 13 are not eligible to use services that require submission of Personal Information and should not submit any personal information through a Site, which includes submitting Personal Information to a Site for a user or personalization profile.

If You are a child under the age of 13, You can only set up user profiles or submit Personal Information together with your parent(s) or guardian(s). Please seek guidance from your parent(s) or guardian(s) if you are under the age of 13.

Suppose a Umatilla department opts to collect Personal Information from children under the age of 13 through a Site. In that case, the department collecting the information will provide notice and follow processes conforming with the Children’s Online Privacy Protection Act (COPPA). For more information on COPPA, please see https://consumer.ftc.gov/articles/protecting-your-childs-privacy-online.

Information collected while browsing Site web pages

If you browse or download information from a Site, Oregon collects the information below as the standard data collected by all web server software. That collected information is:

• The Internet Protocol (IP) address of a user connection (but not an email address). The IP address is a numerical identifier assigned to an internet service provider or a user’s computer. The IP address is used to respond to a browser request. An IP Address is a numerical label, in the format xxx.xxx.xx.xx, used for network interface or location addressing.
• The domain name assigned to an IP address (if there is one). Example: somename.com
• The type of browser and operating system used. Example: Mozilla/4.0 (compatible; MSIE 4.01; Windows NT; IE4WDUS-1998101501)
• The date and time a user visited a Site
• The web pages or services a user accessed at the Site
• The website a user visited before coming to a Site. (Note: this is included so that summary analysis can be done on how visitors get to our site, i.e., from a search engine, a link on another site, etc.)

Generally, Sites do not track individual user navigation choices, and the information listed above is summarized to determine:

• What organizations are our most frequent users (item 2 above) to better target our content for the audience
• What browsers are used on our site to determine the techniques we should use to develop pages that work with different browsers (item 3 above).
• How often our pages are being visited (item 5 above)
• The traffic from organization names, such as search engines that direct people to the site (item 6 above)

Some sites, however, may ask to collect information on an individual to provide services or conduct transactions. Please see Use of Personal Information.

For information security purposes and to ensure Sites and services remain available to users, network traffic is monitored to identify unauthorized attempts to upload or change information or otherwise cause damage. If security monitoring reveals evidence of possible abuse or criminal activity, system personnel may provide the results of such monitoring to appropriate officials.

Except for investigations authorized by law, no attempts are made to identify individual users or their usage habits. Unauthorized attempts to upload information or change information on the Sites are strictly prohibited. They may be punishable under City law and federal statutes, including the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act of 1996.

Use of Personal Information.

Some Oregon departments may collect Personal Information to deliver services or conduct transactions. You have the right to review the personal information collected by any sites by contacting the department that provided the requested service.

Personal Information collected during an online transaction is used for, but not limited to, the following purposes:

• Create user accounts or complete online transactions (for example, payment of license fees or tax collection) on a site hosted on Umatilla.gov or a third-party website.
• Send an email or otherwise contact the individual to confirm a transaction or identify and resolve problems that occurred during the transaction or
• Provide information about City departments, government services, or Umatilla to visitors who elect to receive this notification service.
• Conduct occasional online surveys to improve Site operation or seek users' opinions. These surveys are entirely voluntary, and you may easily decline to participate.

Secure transmission

This site uses the industry standard encryption software Secure Socket Layer (SSL) to enable secure data transmission. The URL in your browser will change to "HTTPS" instead of "HTTP" when this security feature is invoked. Your browser may display a lock or key symbol on its task bar to indicate invoked secure transmission. If these indicators are not present, information may be susceptible to interception by other parties. Most internet email communication is not considered secure. If you want to communicate sensitive information, consider sending it by postal mail or contacting the department by phone.

Cookies

A cookie is a small text file created by a web server and stored on your computer's hard drive. Cookies save unique information that the web server can access while you are browsing our website. Typically, cookies save information such as your site preferences, the date you last looked at a specific page, or a random number used to identify your web session. Cookies help us measure how many visitors come to our website and how many are new or returning.

Cookies placed on your computer by our web management tools are written so they can only be used by our web tools, and they only retrieve specific information. We do not gather information from you, from other cookie files, or access any other information on your computer.

Most web browsers allow you to deny or accept the cookie feature (refer to your browser's help function for details). You can control the use of cookies on your computer and even eliminate them. However, eliminating cookie use may interfere with the function of some Umatilla.gov website services.

Social Media Terms

Some Umatilla departments operate accounts on popular internet platforms intended for sharing or creating information or expressing opinions, for example, Facebook, Instagram, X, LinkedIn, or YouTube (“Social Media”). Departments that operate Social Media accounts do so for various purposes, including but not limited to providing timely information about events or incidents of public interest, maintaining transparency about the department’s operations, or sustaining public relations.

These Social Media Terms are the minimum standards for Your engagement with an Umatilla department’s Social Media account. They are in addition to the policies or use terms You agreed to with each Social Media platform. Please note that a department may supplement these Social Media Terms with additional terms or may have their policies altogether, which are not included here.

User Content

Depending on the Social Media platform, a City department may, at its sole discretion, permit the submission of comments, opinions, files, images, materials, pictures, or other content (“User Content”) by You to the department’s Social Media account page for display or other purposes. Submission of User Content to a department’s Social Media account page is subject to the following:

• You represent and warrant: (1) You have the rights necessary in the User Content to allow the department to display, post, or otherwise use the User Content, and (2) The User Content is not subject to any obligation of confidentiality,
• You grant non-exclusive, royalty-free, worldwide rights for the display or any other uses of the User Content to Umatilla and its departments, including for purposes, uses, or displays different from the context or intent of the initial submission on a Social Media platform.
• You agree that allowing the display of User Content is not an endorsement by either the City of Umatilla or its departments of that User Content or the opinions expressed in the User Content;
• You acknowledge and agree that neither the City of Umatilla nor its departments are required to moderate User Content, whether submitted by you or other users, and that neither the City of Umatilla nor its departments assume any liability for the User Content under any legal theory of any jurisdiction. You further acknowledge and agree that within the functional capabilities of the Social Media platform and subject to Oregon public records requirements, the City or Department has the sole discretion to (1) delete User Content with language the City or Department deems offensive, abusive, derogatory, or threatening harm to other people(s) or property, (2) block users who are or have submitted such User Content, and (3) to conduct such removal without prior notice.

Disclaimers and Other Legal Notices

Links to other sites

The Sites may have links to third-party websites operated by other government departments, nonprofit organizations, private businesses, and other entities. When you use and follow one of these links, you are no longer on a Umatilla Site, and these Terms and Conditions will not apply, and your use of those third-party sites is subject to their privacy policy, terms and conditions, or terms of use.

All links to third-party websites are provided for Your convenience. Neither the City of Umatilla nor any of its departments, officers, or employees of the City of Umatilla warrant or represent the accuracy, reliability, or timeliness of any information published by these third-party sites, nor do they endorse any content, viewpoints, products, or services linked from these systems, and therefore cannot be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of the information on these third party sites. Portions of such information may need to be corrected or updated, and any person or entity that relies on any information obtained from these third-party sites does so at their own risk.

Advertising on Top Level Domain “Umatilla.gov”

Advertising by private entities is prohibited on websites hosted on the top-level domain “umatilla.gov.” Neither Umatilla nor its departments endorse or sponsor the products, services, or information appearing in advertisements on privately owned websites.

Trademarks

Umatilla-Owned Trademarks – Some of the content on Umatilla.gov and other Sites include trademarks owned by the City of Umatilla or its departments. You may display these Umatilla-owned trademarks so long as the context of your use is truthful and not misleading about the services provided under that trademark or the trademark’s ownership.

Third-Party Trademarks - Some of the content on Umatilla.gov and other Sites may include names, tradenames, or trademarks owned by third parties, which are the property of their respective owners. The appearance or inclusion of these third-party trademarks is not an endorsement of the products or services sold under those third-party trademarks by the City of Umatilla or its departments. Nothing in these Terms and Conditions grants you any rights to those trademarks.

Digital Millennium Copyright Act (DMCA) Notice

If you believe there is content appearing on Umatilla.gov or any of the Sites that infringes your copyright, you may send a copy of your claim to socialmedia@umatilla.gov. To be effective notice, however, your claim must be in writing and contain the following information:

• Physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed;
• Identification of the copyrighted work claimed to have been infringed and that is sought to be removed or have access disabled. This identification must be specific enough to permit location of the material;
• Contact information at which the owner of the material (and owner’s agent for the complaint, if applicable) may be contacted;
• A statement that the complaining party has a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law; and
• A statement, made under penalty of perjury, that the information in the notification is accurate and that the complaining party is authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.